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Data Privacy


DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of
St. Paul’s Barton, Newport, Isle of Wight

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.  The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?
The PCC of St. Paul’s Barton, Newport, Isle of Wight is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?
The PCC of St. Paul’s Barton, Newport, Isle of Wight complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

4. What is the legal basis for processing your personal data?

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.  We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary and we only retain your data for the following purposes and use the following criteria to determine how long to retain your personal data.  We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website (see footnote1 for link) and on the church website www.stpaulsbarton.co.uk.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.  Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the PCC Secretary of St. Paul’s Barton, Newport, Isle of Wight via our church website www.stpaulsbarton.co.uk or on 07817 610 561.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.


1 Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at
https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Download a copy of this  notice >>
Download a copy of "Keep or Bin: Care of Your Parish Records" >>